Listen to the video below to hear from OMVIC’s CEO, John Carmichael, as he discusses the launch of the first guideline on electronic record-keeping. This guideline is to support registrants as they transition to an increasingly digital and paperless file management system. For more information, visit OMVIC’s website.
What does this guideline contain?
The electronic record-keeping guideline includes: an overview of the current legislation and regulations in place, and information on how to remain compliant.
In summary, the guideline states that:
- Electronic records are acceptable if registrants comply with the established guidelines.
- Registrants require the registrar’s permission to keep electronic records off-site (e.g., in a cloud-based service or on a third-party computer server).
- Electronic record-keeping is optional, not mandatory.
- Registrants who digitize records currently in paper form can then dispose of the paper copies in a safe and secure manner.
Note: The guideline, tips, measures, checklists, and recommendations were created to assist dealers/salespeople and are not legal documents. Registrants are encouraged to obtain independent legal advice.
In July 2021, OMVIC launched the new Dealer Support team whose mandate is to assist and support dealers in achieving and maintaining compliance with the MVDA. Please contact the Dealer Support team at firstname.lastname@example.org or by calling 1-800-943-6002 if you have any questions or concerns.